At a glance

  • Country:
    Cyprus
  • Sector:
  • Client: EU
  • Project Type:
    TA
  • Project duration:
    07/2023 - 07/2026
  • Position Start Date: 07/2024
  • Position duration: For the project duration

Project Title:

TA for providing information services aiming to bring the Turkish Cypriot community closer to the European Union through running an EU Infopoint

ABOUT

As a Project Assistant, you are responsible for the overall administrative, financial and procurement tasks, overall communication activities and office management.

KEY RESPONSIBILITIES

Financial and Procurement Tasks:
You will provide support on the overall financial tasks such as daily financial data input and reporting, financial archives organisation, scanning and storage, contribution to the financial reports
You will ensure assistance and follow-up of the tools for incidentals and non-reimbursable funds
You will ensure to follow up the procurement rules and report to the Project Manager
You will ensure financial communication such as contacting service providers/suppliers and other stakeholders and obtaining invoices with relevant supporting documents
You will contribute to the preparation of Terms of Reference
You will ensure successful implementation of project’s financial results

Administrative Tasks
You will be responsible for the overall office management such as answering phone calls, purchase and order of office supplies/materials and maintaining efficient working environment for yourself and the team;
You will be responsible for the arrangement of meetings with the European Commission, service providers/suppliers, relevant stakeholders and NGOs etc…
You will provide support to the preparation of minutes during various team and stakeholder meetings
You will ensure the maintenance of the filing system for the incoming and outgoing letters

Communication Tasks
You will provide assistance prior, during and after the events/activities including logistics, preparation of checklists, sending invitation emails and making follow-up calls, purchase and preparation of event materials, dispatching invitations to relevant stakeholders, NGOs etc…
You will be involved in all communication aspects of the project
You will assist the team to ensure successful implementation of project results
You will ensure client relations, represent GOPA PACE on the field and contribute to its excellent reputation.


QUALIFICATIONS & SKILLS

You have a university degree in a related field.


GENERAL PROFESSIONAL EXPERIENCE

You have at least 3 years of experience in administrative work, finance or other relevant fields.

You have a an understanding of the EU funded projects;

SPECIFIC PROFESSIONAL EXPERIENCE

You have at least 3 years of experience in EU funded or relevant projects preferably in the field of communication;
You have a knowledge of European Commission priorities and EU-funded projects in Cyprus;
You have a good knowledge and understanding of the sensitivities in post-conflict regions.

OTHER DETAILS

DESIRED SKILLS
You have a genuine interest in GOPA PACE’s mission and recognise yourself in our values: honesty, empathy, professionalism and dynamism;
You enjoy building and nurturing strong working relationships over time with a variety of stakeholders;
You have excellent communication skills in English and Turkish, both written and verbal; other languages (will be considered as an asset);
You are computer-literate and you master the MS office suit;
You pride yourself in delivering high quality results within sometimes difficult timeframes;
You are very “hands-on” and you are comfortable juggling priorities;
You are a proactive problem solver with a can-do attitude;
Above all, you are a true team player with a friendly, open personality and a sense of humour.

WHAT WE OFFER
A full-time contract;
A great place to work with a team of highly motivated professionals;
Opportunity to develop yourself in an EU-funded project;
A truly diverse and multicultural organisation.

HOW TO APPLY
Please send your CV and cover letter in English to info@abbilgi.eu mentioning “Project Assistant: Outreach – Cyprus” in the subject field by 28 June 2024, 18:00 Cyprus time.

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